The City of Calgary Police Service has implemented an online police information check system which allows for a PIC application without having to visit a police station (in most cases).

The Trails West Administrator will send you an email with a "Voucher" to complete your PIC online at no charge.  Please follow the prompts to complete your application and submit a copy of your results to the administrator once you receive them.

For more detailed information concerning the Police Information Check process, please visit the Calgary Police Service website under Police Information Checks.

Only PICs performed through the City of Calgary Police Service which include a Vulnerable Sector Search (VSS) are valid for the purposes of Trails West.  A Vulnerable Sector Search determines if individuals working with the vulnerable sector (ie. our players) have a sexual offence conviction for which they have received a pardon.

Criminal or background checks performed through other online agencies are not valid as they do not include a VSS, nor do they include local police information and Alberta Provincial Court records.

Volunteers who have recently moved to Calgary must use their previous local police service to obtain a PIC. TWHA will consider PICs obtained for other agencies but require a copy of the actual PIC and not a confirmation from another agency that one was performed.

Some individuals may receive an "attend" letter requesting you to make a follow up appointment with the Calgary Police Information Check Unit. This may be related to:

• submission of fingerprints to confirm or eliminate a criminal record associated to an applicants information
• submission of fingerprints for the Vulnerable Sector search to confirm or eliminate a pardon associated to applicants’ information. Please see the RCMP website for more information: http://www.rcmp-grc.gc.ca/cr-cj/index-eng.htm#rc
• to deal with outstanding warrant(s) on the National Police Computer System
• disclosure of police related relevant occurrence report(s)
• Failure to submit a self-declaration form if you have existing criminal conviction(s)

Important Vulnerable Sector Search Criteria: Applicants who have made application for a Police Information Check and fingerprinted for a Vulnerable Sector Search by the Calgary Police Service with a negative result to a pardoned sex offender file; will not be required to re-submit fingerprints for 4 years.  (Note: fingerprints will not be retained during this 4 year period) If an applicant’s criminal history has changed or it has been longer than 4 years since the last date of an applicant’s Vulnerable Sector Police Information Check; applicants will be required to attend for Vulnerable Sector fingerprinting.

More information about the PIC process can be found at the Calgary Police Service website under Police Information Checks.

Information specifically regarding Vulnerable Sector Verification can be found on the Calgary Police Service website under Vulnerable Sector Searches.

A PIC that indicates any Relevant Offence as outlined below will go to the TWHA Screening Committee for approval.  A Relevant Offence is any of the following offences:

1. If imposed in the last five years:
   1. Any criminal violation/offence involving the use of a motor vehicle, including but not limited to impaired driving;
   2. Any violation/offence for trafficking and/or possession of drugs and/or narcotics; or
   3. Any violation/offence involving conduct against public morals;
2. If imposed in the last 10 years:
   1. Any violation/offence of violence including but not limited to, all forms of assault; or
   2. Any violation/offence involving a minor or minors.
3. If imposed at any time:
   1. Any violation/offence involving the possession, distribution or sale of any child-related pornography;
   2. Any sexual violation/offence involving a minor or minors; or
   3. Any violation/offence involving theft or fraud.

A PIC indicating a Relevant Offence will not be valid unless approved by the Screening Committee.

If a person in a volunteer position subsequently is charged or receives a conviction for, or is found guilty of, a Relevant Offence, they will report this circumstance immediately to TWHA.