All Head Coaches and Assistant Coaches must submit a Coaching Application form, it also recommended for those interested as On-Ice Volunteers. Please fill out this form by September 4. The form is available under the Coaching Application section under Coaches.

Note:  Knowledgeable hockey people are critical for evaluations to go well, a minimum of 5 evaluations is required to be considered for a Head Coach or Assistant Coach position, more than 5 evaluations will be viewed favourably. Coaches are required on ice for Conditioning Camp so please help out where you can.
West Calgary House League Coaches are required to be on ice or evaluators for their applicable age category.

TWHA Coach Development

U7 to U11 (formerly Timbits to Atom)

Riley O'Hare

U13 to U18 (formerly PeeWee to Midget)

Scott Hanson

Respect in Sport-Activity Leader

The November 15 deadline does not apply to this qualification!  This certification must be valid prior to any bench/coaching staff being on the ice with a team and a coach will not be rostered without a valid RIS-AL.

This is required for all bench staff (including On Ice Volunteers) and is not the same certification as the Respect in Sport-Parent program.  Since 2018, Respect in Sport–Activity Leader (RIS-AL) certifications expire on May 1 every four hockey seasons and re-certification is required.  If you completed your Respect in Sport–Activity Leader (Coaching) certification prior to the 2017-2018 season and you intend to coach for the 2020-2021 hockey season, you will be required to re-certify.

“Speak Out” is no longer recognized and rostered coaches with this certification will be required to have a valid Respect in Sport–Activity Leader certification.

If you have any questions concerning the RIS-AL certification, please visit Hockey Alberta's website for more information. 

Coach Certifications (Qualifications)

Hockey Alberta is responsible for the training and development of coaches, including all NCCP levels, the Hockey Canada Safety Program and the Checking Skills Program.

Please visit the Hockey Alberta website for coaching requirements to ensure that you are certified for the right age category or for more information on Hockey Alberta coach clinics or Hockey Alberta coach FAQ’s.

All coach clinics/qualifications (including Respect in Sport-Activity Leader), Criminal Record Checks (Police Information Check) as well as rostered team history can be viewed on your Hockey Canada e-Hockey account.

Only those individuals listed on the Official Team Roster are covered by Hockey Canada’s liability insurance therefore any person who will regularly step on the bench or the ice must be registered as a team official. This includes Head Coaches, Assistant Coaches and On Ice Volunteers. 

Important:  A maximum of five (5) team officials may be present on the bench during games.

Note:  Trails West will only cover the Hockey Canada insurance fee for five (5) team officials and anything above that must be paid by the team.

Age DivisionCoach 1 - Intro to CoachCoach 2 - Coach LevelDEV. IChecking Skills*Respect In Sport - Activity Leader (Coach)SafetySafe Return to Hockey
One Coach Per 10 PlayersAll Team OfficialsOne Coach Per 10 PlayersOne Coach per 10 players
One Team Official Per Ten PlayersAll Team OfficialsOne Team Official Per Ten PlayersHead Coach
Head CoachHead CoachAll Team OfficialsOne Team OfficialHead Coach
Head CoachHead CoachAll Team OfficialsOne Team OfficialHead Coach
U13 AA
Head CoachHead CoachAll Team OfficialsOne Team OfficialHead Coach
Head CoachHead CoachAll Team OfficialsOne Team OfficialHead Coach
Head CoachHead CoachAll Team OfficialsOne Team OfficialHead Coach

*Checking Skills Qualification requires both HU-Online course and in-person clinic.

Respect in Sport - Activity Leader must be valid prior to being rostered and on the ice with a team.

At least one registered team official must be certified in Safety by October 15 and be present at all games and practices.

NOTE: Coach certification deadline is November 15.

Police Information Check

A current and valid City of Calgary Police Information Check (PIC) with a Vulnerable Sector Search is required for all volunteer positions.  This includes Head Coaches, Assistant Coaches, Junior Coaches, On Ice Helpers, Team Managers or any other persons interacting regularly with their athletes (i.e. dressing room attendants or dryland trainers).

PICs are current for a period based on date of issue and will expire on May 31 of the third hockey season. (i.e. issued August 20, 2019 will expire May 31, 2022)

PICs received by TWHA are entered in the Hockey Canada Registration system and can be seen on an individual's Hockey Canada e-Hockey account under "Criminal Record Checks" (below Clinics). It will indicate the PIC issue date and date of expiry for Trails West.

Note: TWHA does not keep copies of PICs received on file and it is recommended that you print/save a copy for your future reference.

A PIC indicating a Relevant Offence (see below) will not be valid unless approved by the Screening Committee.

In the absence of a current and valid PIC on file:

  1. Head Coaches and Assistant Coaches must provide proof of application prior to team assignment;
  2. All other volunteers (including On Ice Helpers and Team Managers) must provide proof of application by October 15 or prior to commencing volunteer activities; and
  3. All volunteer positions are considered unconfirmed until receipt of a valid PIC.

Questions concerning PICs should be directed to the TWHA Administrator.

(Information updated: January 2021)

Process for Application

The City of Calgary Police Service has implemented an online police information check system which allows for a PIC application without having to visit a police station (in most cases).

PICs are acquired by creating an account on the City of Calgary Police ePIC system and completing the online application.  The cost of the application is $55 and will be charged and collected by the Calgary Police Service unless you provide a Volunteer Letter.  With a Volunteer Letter, the cost of the application is $15.  To obtain a Volunteer Letter, please contact the TWHA Administrator. The Volunteer Letter must be dated within 6 months of the PIC application. TWHA will not reimburse the cost of obtaining a PIC.  A PIC, once obtained and approved by TWHA, remains valid for a period based on date of issue and will expire on May 31 of the third hockey season.

Head Coaches and Assistant Coaches (only) can have their application fee waived if they provide a Volunteer Letter from TWHA that indicates our approved Volunteer Screening Program Number (VSPN) for their volunteer position.

** VOLUNTEER LETTERS may be obtained from the TWHA Administrator.  Please provide your full legal name and the position that you are applying for (i.e. Head Coach, Assistant Coach, On Ice Helper or Team Manager).***

To apply for a PIC using the online system, please visit the  Calgary Police Service e-PIC website and select “Perform Police Information Check”.  The detailed instructions will follow. You are applying as a “volunteer” and will select Trails West Hockey Association as the Agency for which you are obtaining a check.  You will need to upload copies of your personal identification and a copy of the Volunteer Letter when applying. Applicants receive a confirmation and reference number once their online application has been completed.  This can be forwarded to the TWHA Administrator as evidence of your application.

Once complete, your police check will be sent directly to your account.  You must then electronically share the result with TWHA.  Your results are only available for 12 months.  Results and all personal documents and information will be purged from the system after this time.

For some people, the online application will not work because of its use of Equifax and eIDVerifier for personal verification.  These applicants must attend a station in person. Also, applicants under the age of 18 (Junior Coaches) must still attend a police station to get a check done.

For more detailed information concerning the Police Information Check process, please visit the Calgary Police Service website under Police Information Checks.

PIC Acceptable Documentation
Receive an Attend Letter?
Relevant Offences

Coach Reimbursement

Coaching clinic fees will be reimbursed by Trails West for those courses taken during the season by ROSTERED team officials only.  

To be reimbursed, please complete the Coach Reimbursement Form and forward, along with copies of applicable receipts to the appropriate Coach Development member for approval. 

Once approved, Coach Development will forward the reimbursement request form and receipts to the Treasurer and Administrator for payment.  If a request is submitted directly to the Treasurer, it will be forwarded to Coach Development for approval prior to payment.

Note:  Reimbursement requests will not be accepted after March 15 of the current season.

Non-Parent Coach Policy

Non-Parent Coach Reimbursement Form