All Head Coaches and Assistant Coaches must submit a Coaching Application form, it also recommended for those interested as On-Ice Volunteers. Please fill out this form by August 30. The form is available under the Coaching Application section under Coaches.
IMPORTANT: All coaching staff (Head Coaches, Assistant Coaches, On-Ice Volunteers) are required at minimum to have a valid Respect in Sport - Activity Leader (RIS-AL) certification and a valid Police Information Check (PIC) on file. The RIS-AL must be valid before coaching staff are permitted on the ice with the team and before they will be rostered to the team.
Note: Knowledgeable hockey people are critical for evaluations to go well, a minimum of 10 evaluations is required to be considered for a Coach or Assistant Coaches position in the U11-U18 divisions (community stream), a minimum of 4 evaluations at the U7 and U9 divisions and requirements for West Calgary House League will be determined closer to the date. Coaches are required on ice for Pre-Season Camps so please help out where you can. West Calgary House League Coaches are required to be on ice or evaluators for their applicable age category.
TWHA Coach Development
Respect in Sport-Activity Leader
IMPORTANT: The November 15 deadline does not apply to this qualification! This certification must be valid prior to any bench/coaching staff being on the ice with a team and a coach will not be rostered without a valid RIS-AL.
This is required for all bench staff (including On Ice Volunteers) and is not the same certification as the Respect in Sport-Parent program. Since 2018, Respect in Sport–Activity Leader (RIS-AL) certifications expire on May 1 every four hockey seasons and re-certification is required.
If RIS-AL was taken in the 2017-2018 season (or before), it is no longer valid and re-certification to coach for the 2022-2023 season is required. To verify your RIS-AL expiry date, please check your HCR (Spordle) account or your Respect in Sport account.
If you have any questions concerning the RIS-AL certification, please visit Hockey Alberta's website for more information.
- Respect in Sport - Re-certification FAQ's
- Respect in Sport–Activity Leader website to re-certify or take for the first time
- Instructions to import your certificate to Hockey Alberta
- Respect in Sport support portal
Coach Certifications (Qualifications)
Effective the 2021-2022 season
The Hockey Canada Registration platform has been updated and HCR 3.0 replaces e-Hockey and Hockey Canada Registry 2.0. Coaches must have an HCR 3.0 Spordle account for access to their information in the Hockey Canada Registry 3.0.
Click here for more information on this and a quick and easy step by step guide to creating an HCR 3.0 account and linking self & family members.
Hockey Alberta is responsible for the training and development of coaches, including all NCCP levels, the Hockey Canada Safety Program and the Checking Skills Program.
Please visit the Hockey Alberta website for coaching requirements to ensure that you are certified for the right age category or for more information on Hockey Alberta coach clinics.
All coach clinics/qualifications (including Respect in Sport-Activity Leader and Police Information Check), as well as rostered team history can be viewed on your Hockey Canada Registry 3.0 (Spordle) account.
For instructions on how to view your qualification/CRC on HCR 3.0 (Spordle), please review this TWHA document HCR 3.0 Spordle Account - Coach Qualifications-CRC.
To register for Coach Clinics/Courses, please visit the Hockey Canada Registry Clinics page. For instructions on how to register for a clinic, please review this TWHA document HCR 3.0 Spordle Account - Create & Register for Clinic-Course or view the Hockey Canada tutorial "How to Register to a Clinic".
Trails West usually hosts private Hockey Alberta clinics for Coach 1, Coach 2 and Checking Skills certifications. More information on these clinics will be available to coaches in early September.
Only those individuals listed on the Official Team Roster are covered by Hockey Canada’s liability insurance therefore any person who will regularly step on the bench or the ice must be registered as a team official. This includes Head Coaches, Assistant Coaches and On Ice Volunteers.
Important: A maximum of five (5) team officials may be present on the bench during games.
Note: Trails West will only cover the Hockey Canada insurance fee for five (5) team officials and anything above that must be paid by the team.
|Age Division||Coach 1 - Intro to Coach||Coach 2 - Coach Level||Checking Skills*||Respect In Sport - Activity Leader (Coach)||Safety|
|U7||One Coach Per 10 Players||All Team Officials||One Coach Per 10 Players|
|U9||One Coach Per 10 Players||All Team Officials||One Coach Per 10 Players|
|U11||Head Coach||Head Coach||All Team Officials||One Team Official|
|U13||Head Coach||Head Coach||All Team Officials||One Team Official|
|U15||Head Coach||Head Coach||All Team Officials||One Team Official|
|U18||Head Coach||Head Coach||All Team Officials||One Team Official|
|Junior C||All Team Officials||One Team Official|
|WCHL - U9||One Coach Per 10 Players||All Team Officials||One Coach Per 10 Players|
|WCHL - U11||Head Coach||All Team Officials||One Team Official|
*Checking Skills Qualification requires both HU-Online Checking Skills course and in-person Instructional Stream Checking Skills clinic.
Respect in Sport - Activity Leader must be valid prior to being on the ice with a team and rostered.
At least one registered team official must be certified in Safety by October 15 and be present at all games and practices.
NOTE: Coach certification deadline is November 15.
West Calgary House League Coaches
Coaches for House League are required to have the same coach qualifications as community stream. Exception is U11 Head Coaches are not required to have the Checking Skills qualification but it is strongly recommended.
Police Information Check
A current and valid City of Calgary Police Information Check (PIC) with a Vulnerable Sector Search is required for all volunteer positions. This includes Head Coaches, Assistant Coaches, Junior Coaches, On Ice Helpers, Team Managers or any other persons interacting regularly with their athletes (i.e. dressing room attendants or dryland trainers).
PICs are current for a period based on date of issue and will expire on May 31 of the third hockey season. (i.e. issued August 20, 2020 will expire May 31, 2023)
PICs received by TWHA have the issue date and status entered on a coach's HCR profile under Background Checks in the Hockey Canada Registry. You can check the validity of your PIC on your HCR 3.0 Spordle account and viewing "Background Checks". The Expired On date should be 2023-05-31 or later. To view your qualifications and CRC status, review this TWHA document HCR 3.0 Spordle Account - Coach Qualifications/CRC. (Note: screenshots reflect CRC which has since been renamed Background Checks, all else is the same)
IMPORTANT: TWHA does not keep copies of PICs received on file and it is recommended that you print/save a copy for your future reference. PICs on the e-PIC system are only available for 12 months from date of issue.
PICs issued on behalf of another organization can be considered valid for Trails West's purposes if issued within the last 12 months. If the PIC is on the e-PIC system, please share the results with Trails West Hockey Association or send a PDF/JPEG of a hard copy of the results to the TWHA Administrator.
A PIC indicating a Relevant Offence (see below) will not be valid unless approved by the Screening Committee.
In the absence of a current and valid PIC on file:
- Head Coaches and Assistant Coaches must provide proof of application prior to team assignment;
- All other volunteers (including On Ice Helpers and Team Managers) must provide proof of application by October 15 or prior to commencing volunteer activities; and
- All volunteer positions are considered unconfirmed until receipt of a valid PIC.
Questions concerning PICs should be directed to the TWHA Administrator.
(Information updated: January 2021)
A PIC is a Police Information Check performed by the City of Calgary Police Service.
A PIC is more than a Canadian criminal record check (CRC) that is offered by some other services. Information is searched from three databases and the results are provided on a Calgary Police Service certificate letter. Disclosure includes Canada-wide Criminal Record History, Vulnerable Sector Search (as required by Trails West Hockey Association) and Police History; this includes Local Police Information and Alberta Provincial court records.
A PIC is valid for Trails West's purposes for a period based on the date of issue and will expire on May 31 of the third hockey season. For example, a PIC issued August 20, 2019, expired May 31, 2022 and therefore an application for a new PIC will need to be submitted for the 2022-2023 hockey season.
Read "Process For Application" for information and details to apply for a PIC.
If a PIC was applied online using the e-PIC system, the results will be available there and must be shared with TWHA. If, however, an in-person application was made, the results will be mailed so a PDF copy (or high quality picture of the full letter) must be be forwarded to the TWHA Administrator at firstname.lastname@example.org.
After a successfully submitted PIC application, some individuals may receive an "attend" letter before they receive their results. This letter requests you to make a follow up appointment with the Calgary Police Information Check Unit. More details about this can be found under "Receive An Attend Letter?".
Coaching clinic fees will be reimbursed by Trails West for those courses taken during the season by ROSTERED team officials only.
To be reimbursed, please complete the TWHA Coach Reimbursement Form and forward, along with copies of applicable receipts to the TWHA Administrator for review and subsequent approval by Coach Development.
Note: Reimbursement requests will not be accepted after March 15 of the current season.
Non-Parent Coach Policy
Information about Trails West's Non-Parent Coach Policy should be directed to Coach Development for U13-U18 at coachdevU13-U18@trailswesthockey.com.
Trails West Hockey Association
c/o Flames Community Arenas
2390 47 Avenue SW
Calgary AB T2T 5W5