Effective 2022-2023 Season

Overview

Trails West could not run our association without volunteers and to help encourage our members to come forward and volunteer, we have implemented a mandatory Volunteer Bond program for all registrants in Community (U7-U18) and West Calgary House League (WCHL).

The volunteer bond requirement will be for all members to contribute a minimum amount of time to both the Association and their Team. The purpose is to ensure a more equitable distribution of volunteer time across the association in providing a higher and more consistent level of programming across the association.

Contact

TWHA Volunteer Coordinator:  Chantal du Plessis at volunteer@trailswesthockey.com

Value

$250 per registered participant in Community (U7-U18)

$150 per registered participant in West Calgary House League

Commitment

Community: Minimum ten (10) hours of time per registered participant with a minimum of two (2) hours contributed to the association and eight (8) hours may be contributed at the team level.

West Calgary House League: Information is available at Programs-West Calgary House League.

Agreement

During registration, the registrant will be required to agree to the terms and conditions of the TWHA Volunteer Bond or the WCHL Volunteer Bond.

Community - Association Level Volunteer Hours

Association level hours can be comprised of, but not limited to:

• All evaluation related tasks: Assisting AGC’s, Age Group VP’s, Catering Coordinators with check-in, pinny distribution, organizing evaluators, distributing food to evaluators, evaluating, on-ice help
  • Important: AGC’s, age group VP’s, Evaluation Directors and certain other board members, as required must remain as the only managers and holders of player evaluation data
• Support of equipment coordinators with equipment sorting, distribution to teams, collection, and return
• On or off-ice support of TW Player Development programs
• Assistance with association wide events such as picture day, Trails West Cup, U15 Cup, U18 Couture Cup, U7 Senior HoHoHo Tournament, or similar events organized by TWHA

There is no limit on association time contributed toward the bond requirement; the full ten (10) hour commitment per registered participant can all be acquired from association hours.

The greatest need for association volunteers is in the early part of the season.

Community - Team Level Volunteer Hours

Team level volunteer hours can be fulfilled by:

• Team specific volunteer roles such as Treasurer, Social Coordinator, Tournament Coordinator
• Arranging any team community engagement (volunteering in the community)
• Every shift worked as scorekeeper, score board operator, penalty box worker acquires one hour (1) of team time

TWHA Families with multiple registered participants

Families with more than one registered participant can acquire all their association time from one age group. For example, if a family has U11 and U13 participants and assist with U13 evaluations for seven (7) hours, they fulfill the two (2) hour association requirement for each participant and acquire an additional three (3) hours toward the remaining 16 hours needed at the team level.

Volunteer roles that satisfy full volunteer bond commitment for all the volunteer's registered participants

The following roles automatically fulfill the entire volunteer requirements for all children registered, without the requirement to track time:

• Head Coaches and Assistant Coaches
• Team Managers (community)
• TWHA Board Members
• TWHA Key Volunteers (as listed on the website)
• TWHA Casino Volunteers
• Hockey Calgary League Chair

Community - Association Level Commitment

Roles	Examples	Hours
TWHA Board of Directors		Full requirement, all athletes
TWHA Key Volunteers (as listed on the website)	Age Group Coordinators, Catering Coordinator, Picture Day Coordinator, etc.	Full requirement, all athletes
Team Head Coaches		Full requirement, all athletes
Team Assistant Coaches	Includes Goalie Coaches	Full requirement, all athletes
Casino Volunteers	One shift at TWHA Casino	Full requirement, all athletes
HC League Chairs		Full requirement, all athletes
TWHA Development Program Support		Hours Worked
Evaluators- On ice		Hours Worked
Evaluators- Off ice		Hours Worked
Evaluations- check in	Check-in, dressing room supervision	Hours Worked
Other Evaluation Volunteers	Support roles, on and off-ice	Hours Worked
Pre-Season Camp Volunteers	Support roles, on and off-ice	Hours Worked
Labour Day Jamboree Volunteers		Hours Worked
Photo Day Volunteer		Hours Worked
Equipment Volunteer		Hours Worked
U15 Cup and Couture Cup Volunteers		Hours Worked

Community - Team Level Commitment 

Roles	Examples	Hours
*Team Manager		Full requirement, all athletes
Team Treasurer		Two (2) association credits, three (3) team credits
Team Tournament Coordinator		Hours Worked
Team Fundraising Coordinator		Hours Worked
Team Social Coordinator		Hours Worked
Team Volunteer or Community Outreach Coordination		Hours Worked
Off-ice officials	Time-keeper, score-keeper, penalty box	Hours Worked
Other team volunteer time	Coordinating team apparel, assisting Manager with other team responsibilities, including but not limited to, tournament duties and other team events	Hours Worked

* From an administrative and accountability perspective, the Team Manager is meant to be the single point of contact and accountability on the team – at the team level and importantly, as the official interface, along with a single Head Coach, at the Hockey Calgary level. As the single point of contact and responsibility, the Team Manager has the overall view of what’s happening with the team, and it allows other teams, Hockey Calgary representatives and team members to know who to reach out to concerning team-related issues. The team manager has always been an essential role to manage these important third party interfaces.

The Team Manager is responsible for managing other aspects of the team, which may include arranging tournaments, social and team building events and the like. The Association's vision and expectation is that the Team Manager would enlist others on the team to help the Team Manager with these responsibilities, therefore allowing other parents opportunities to fulfill their team requirement for the Volunteer Bond and at the same, reduce the overall load of "doing" for the Team Manager and result in the similar sharing of the work that some co-managing arrangements have sought to address in past seasons. We want to create a sense of community and teamwork at the association and team level which provides everyone an opportunity to volunteer in ways that work with their strengths.

PDF versions

TWHA Volunteer Bond Agreement - signed at registration

TWHA Volunteer Bond Framework - as noted above

 

We thank you for your understanding and patience as we roll out this new policy in the 2022-2023 season.