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Please email admin@trailswesthockey.com if you are interested in any of the Volunteer Positions

Role Description: Casino Coordinator

Overview:
The Casino Coordinator is responsible for planning, organizing, and overseeing all aspects of the casino event during the years that the Trails West Hockey Association (TWHA) receives a casino license. This vital role involves collaborating with the TWHA Board, managing volunteers, and ensuring full compliance with all regulatory requirements set forth by the Alberta Gaming, Liquor and Cannabis Commission (AGLC).

Key Responsibilities:

  • Volunteer Management: Recruit, schedule, and manage volunteers through Sign Up Genius for various casino roles, ensuring sufficient coverage for all shifts.
  • Compliance with AGLC Regulations: Ensure all aspects of the casino event are compliant with AGLC rules and guidelines. This includes managing the paperwork, adhering to gaming laws, and maintaining all necessary records.
  • Collaboration with Teams: Work with other TWHA members, casino staff, and external partners to ensure smooth operations before, during, and after the event.
  • Communication: Maintain clear and consistent communication with volunteers, the TWHA board, and AGLC to ensure all parties are aligned and informed throughout the process.

Qualifications:

  • Strong organizational skills to handle the complexities of casino event coordination.
  • Excellent communication skills for working with volunteers, the TWHA team, and AGLC representatives.
  • Previous experience with the AGLC or working at a casino is an asset.
  • Ability to manage multiple tasks simultaneously and meet deadlines under pressure.
  • Knowledge of AGLC regulations and experience working within compliance is highly desirable.

Commitment:

  • The Casino Coordinator will be required to dedicate significant time before, during, and after the casino event.
  • Flexible availability during the casino event itself, which typically lasts for two days.

Why Volunteer:
This role provides a unique opportunity to contribute to a significant fundraising event for the Trails West Hockey Association. You'll gain experience in event planning, compliance, and volunteer management while playing a key role in supporting the financial success of the association.

Role Description: Evaluations Catering Coordinator

Overview:
The Evaluations Catering Coordinator is responsible for overseeing all catering and food service operations during player evaluations for the Trails West Hockey Association. This role involves managing food and beverage logistics, coordinating with vendors, and setting up volunteer sign-ups for catering delivery to arenas. The coordinator must have strong organizational and communication skills to ensure that all aspects of catering run smoothly during evaluations.

Key Responsibilities:

  • Food and Beverage Logistics: Plan and manage the catering needs for evaluations, ensuring that food and beverages are available for evaluation volunteers.
  • Vendor Coordination: Work with food vendors to arrange for the appropriate quantity and quality of food and beverages.
  • Volunteer Coordination: Set up a volunteer sign-up system using SignUp Genius to organize volunteers for food service delivery to specified arenas.
  • Communication: Communicate effectively with vendors, volunteers, and the TWHA board to ensure all catering needs are met and the event runs smoothly.
  • Budget Management: Track and manage catering-related expenses within the allocated budget.

Qualifications:

  • Strong organizational and time management skills.
  • Excellent communication skills for coordinating with vendors, volunteers, and other stakeholders.
  • Ability to multitask and manage logistics in a fast-paced environment.
  • Prior experience in event planning or catering is an asset.
  • Familiarity with SignUp Genius or similar volunteer coordination platforms is a plus.

Commitment:

  • Time commitment includes pre-event planning, as well as being on-site during the evaluations to oversee food service operations.
  • Availability may vary depending on the number of evaluation days.

Why Volunteer:
This role offers an opportunity to play a key part in the successful operation of the evaluations, helping to ensure that participants and volunteers are well-catered for. It’s a great opportunity to develop your event planning and coordination skills while contributing to the smooth execution of a significant event for the Trails West Hockey Association.

 

Role Description: Social Media Coordinator

Position Overview:

The Social Media Coordinator plays an essential role in promoting the community spirit of Trails West Hockey Association by enhancing its online presence. This volunteer position supports the organization’s mission by sharing key events, successes, and milestones across TWHA’s social media platforms.

Key Responsibilities:

  1. Content Creation and Scheduling
  • Create and schedule posts highlighting events such as Esso Minor Hockey Week, City Championships, Tournaments and player graduations.
  • Share success stories about players, coaches, and volunteers.
  1. Community Engagement
  • Actively monitor and respond to activity on TWHA’s social media accounts and email.
  • Acknowledge and celebrate contributions from all levels of the association.
  1. Policy Compliance
  • Ensure all posts align with TWHA’s Social Media Policy, maintaining a respectful and inclusive online environment.
  • Educate and monitor teams on TWHA social media. Ensure compliance.
  1. Collaboration
  • Work with volunteers, coaches, and team representatives to gather updates, photos, and stories.
  • Ensure content adheres to TWHA branding and messaging.

Qualifications:

  • Proficiency in Canva and all major social media platforms (Facebook, Instagram, Twitter).
  • Excellent communication and organizational skills.
  • A collaborative spirit and ability to engage positively with various stakeholders.
  • Strong understanding of privacy, consent, and online safety practices.
  • Availability to monitor accounts regularly and respond in a timely manner.

Why Volunteer with TWHA?

As a Social Media Coordinator, you’ll play a pivotal role in strengthening the connection between players, families, and the TWHA community. This is a fantastic opportunity to make a meaningful impact while honing your skills in content creation, branding, and digital strategy.

Role Description: Try Hockey Coordinator

Position Overview: The Try Hockey Coordinator will be responsible for managing and overseeing the 8-week Try Hockey program, a grassroots initiative designed to introduce families to the sport of hockey. This program, in partnership with Glenlake Minor Hockey, Hockey Calgary, Flames Foundation, Flames Alumni Group, and Adrenalin Source for Sports, provides an opportunity for participants to experience the fundamentals of hockey in a fun and supportive environment. The coordinator will be the key point of contact for program participants, volunteers, and partner organizations, ensuring the successful execution of the program.

Key Responsibilities:

  1. Program Promotion and Advertising:

    • Create and distribute advertising materials across various channels, including social media, websites, newsletters, and community bulletins.

  2. Ordering Program Gear:

    • Order jerseys and socks for all participants, ensuring all sizes and quantities are correct for the program.
    • Coordinate the distribution of jerseys and socks to participants in a timely manner.

  3. Schedule and Ice Time Coordination:

    • Collaborate with the administration team to schedule ice time for the program.
    • Ensure ice times are efficiently allocated and communicated to participants, volunteers, and coaches.
    • Manage and update program schedules as needed to accommodate changes.

  4. Volunteer and Coach Management:

    • Recruit and coordinate volunteers and coaches to lead on-ice sessions.
    • Provide necessary support to volunteers and coaches.
    • Ensure all volunteers and coaches are familiar with the program's structure and objectives.

  5. Session Check-ins:

    • Attend the first session of the program to meet participants, parents, and coaches, ensuring a smooth and welcoming start.
    • Check in periodically throughout the program to ensure the experience is running smoothly and address any concerns.

  6. TeamLink Management:

    • Set up and manage the TeamLink platform for program communication, registration, and scheduling.
    • Ensure all participants are added to the platform and have access to necessary information, including schedules, updates, and announcements.

  7. Communication and Participant Engagement:

    • Send out regular communications to participants and their families, including session reminders, updates, and program-related news.
    • Ensure participants and their families feel informed, supported, and engaged throughout the program.

  8. Collaboration with Partners:

    • Maintain strong working relationships with program partners, including Glenlake Minor Hockey, Hockey Calgary, Flames Foundation, Flames Alumni Group, and Adrenalin Source for Sports.
    • Coordinate efforts between partners to ensure program goals are met and the experience is enjoyable for all involved.

Required Skills and Qualifications:

  • Strong organizational and communication skills.
  • Ability to work effectively with a variety of stakeholders, including families, volunteers, and partner organizations.
  • Knowledge of basic hockey fundamentals is an asset.
  • Experience with event coordination and volunteer management is preferred.
  • Comfortable working in a team-oriented environment.
  • Proficiency in digital communication tools, including email and scheduling software (e.g., TeamLink).

Position Type:

  • Part-time, 8-week commitment during the duration of the program.
  • Flexible hours with some evening and weekend work required.

The Try Hockey Coordinator plays a pivotal role in providing families with a positive introduction to the sport of hockey. This position offers an exciting opportunity to help build community engagement in the sport while supporting the development of future hockey players.

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Trails West Hockey Association

c/o Flames Community Arenas
2390 47 Avenue SW
Calgary AB T2T 5W5

ADMIN@TRAILSWESTHOCKEY.COM